Enrolment Policy

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Kilbeg National School
Enrolment Policy

Introduction
The Board of Management of Kilbeg School hereby sets out its Enrolment and Admission Policy in accordance with the provisions of the Education Act 1998 and the Board trusts that by so doing, parents will be assisted in relation to enrolment matters. The Chairperson of the Board of Management or the Principal Teacher will be happy to clarify any matters arising from this policy.
Decisions in relation to applications for enrolment are made by the Board of Management of the school.

General School Information
Name of School: Kilbeg National School
Telephone No. (046) 9246603

Kilbeg National School is a co-educational primary school under the patronage of the
Catholic Bishop of Meath. The school aims to promote the full and harmonious
development of all pupils: cognitive, intellectual, physical, cultural, moral and
spiritual, including a living relationship with God and other people and promotes a
Christian philosophy of life.

At present, the teaching staff is comprised of 4 class Teachers including a teaching
Principal Teacher, 1 shared Learning Support Teacher, 1 shared Resource Teacher
and 1parttime SNA. The full range of classes is taught in the school and classes are of
mixed gender.
The school depends on the grants and teacher resources provided by the Department
of Education and Science and it operates within the regulations laid down, from time
to time, by the Department. The school Policy has regard to the resources and funding
available.

Class starts at 9.20 a.m. and finishes at 3.00 p.m. Infant Classes finish at 2.00 p.m.

Rationale
This policy aims to ensure that the appropriate procedures are in place to enable the
school

  • To make decisions on all applications in an open and transparent manner
    consistent with the Ethos, the mission Statement of the school and legislative
    requirements

  • To make an accurate and appropriate assessment of the capacity of the school
    to cater for the needs of applicants in the light of the resources available to it
    and

  • To put in place a framework which will ensure effective and productive
    relations between students, parents and teachers where a student is admitted to
    the school

Legal Framework
Section 9 (j) of the Education Act 1998 specifies, that “A recognized school shall
….Subject to this Act and in particular section 15 (2) (d), establish and maintain an
admissions policy which provides for maximum accessibility to the school”.
Section 15 (2) (d) states the Board of Management shall “publish …. The policy of
the school concerning admission to and participation in the school and ensure that
policy principles of equality and the right of parents to send their children to a school
of the parents’ choice are respected”.
Section 27 (1) states that “A board shall establish and maintain procedures for the
purposes of informing students in a school of the activities of the school” and (2) that
“the procedures established and maintained under subsection (1) shall facilitate the
involvement of the students in the operation of the School having regard to the age
and experience of the students, in association with their parents and teachers”.
The Education Welfare Act, 2000 [Section 19 (1)] requires that a Board of
Management shall not refuse to admit a child except where such refusal is in
accordance with the school’s Admission Policy. Section 19 (2) requires that parents
must provide relevant information to the school while Section 19 (3) requires that the
Board of Management, shall as soon as possible (but no later that 21 days) after
receiving such information “make a decision in respect of the application concerned
and inform the parent in writing thereof”
The Equal Status Act, 2000 [Sections 5 & 7 (2)] prohibits discrimination on the
grounds of “gender, marital status, sexual orientation, religion, age, disability, race or
membership of the Travelling Community” regarding admission, assess to
programmes, participation in the school or regarding expulsion or any other sanction.
There are limited exceptions regarding single-sex schools and schools promoting
particular religious values [Section 7 (3)].
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Goals
The school shall have in place appropriate channels of communication and procedures
 To inform parents about the school, it’s programmes, activities, and
procedures
 To enable applications for admission to the school to be handled in an open,
transparent manner
 To put in place criteria under which applications shall be considered
 To ensure that these criteria are informed by our Ethos, our Mission Statement
& current legislation
 To specify what information is required by the school at the time of
application
Context, Resources, School Organisation & Curriculum
The school supports the principle of equality for all students regarding access to and
participation in the school. The school respects the diversity of traditions, values,
beliefs, languages and ways of life in society. The school acknowledges the right of
parents to send their children to a school of the parent’s choice, subject to the
resources available to the school including classroom accommodation, class size,
teaching resources and financial resources and subject to the capacity of the school to
provide for the needs of any applicant or student. The school is staffed in accordance
with the standard pupil – teacher ratios sanctioned by the Department and any
additional teaching hours sanctioned by the Department in respect of curricular
concessions, special needs, special programmes etc. The school operates within the
regulations laid down by the Department from time to time.
The capacity of the school to implement its desired curriculum, its broad range of
educational programmes, its breadth of extra-curricular activities, its school plan and
policies are dependent on the resources it receives. Consequently, in determining its
activities and programme for any school year the school must have due regard to the
teaching, management and administrative resources and the accommodation,
equipment and funding available to it.
Roles and responsibilities in developing and implementing this policy:
Roles of Board of Management
 To ensure that a policy is in place and that it is reviewed
 To appraise this policy with regard to its suitability and the effectiveness of its
implementations and to make recommendations for improvement where
appropriate.
 To decide on appeals by parents or students with respect to any decision(s)
made by the Principal/Board..
 To prepare (and submit to the Education Welfare Board) a statement of
Strategies regarding Attendance. The Statement of Strategy will have regard
to guidelines issued by the Education Welfare Board and will set out the
measures the Board of Management proposes to adopt
a) For the purposes of fostering and appreciation of learning among
students attending the school and
b) Encouraging regular attendance at the school on the part of all students
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Role of the Principal
 To formulate draft policy in consultation with the teaching staff, students,
parents, Board and Trustees
 To monitor its implementation and to ensure that it is reviewed by the review
date
 To implement the policy and to support other teaching staff in their
implementation of the policy
 To apply for and acquire such resources as are available in accordance with
government policies
 To ensure, within the constraints of available resources, that alternative
programmes are devised where necessary and practicable to meet the needs of
students
 To appraise the policy with regard to its suitability and the effectiveness of its
implementation and to make recommendations for improvement where
appropriate
 To ensure a register of all students attending the school is established and
maintained
 To ensure that a record of attendance or non-attendance is maintained for each
student registered at this school and, in the case of non-attendance, the reason
for same
 Prior to registering a child, to provide the parents of an applicant with a copy
of the school’s Code of Behaviour and ensure that the parent confirm in
writing their acceptance of the Code of an assurance that they shall make all
reasonable efforts to ensure compliance with the Code by the child
 To provide, on request, to any parent of a child registered in the school with a
copy of the Code of Behaviour
 Where a child is refused admission, to advise the parents of their right of
appeal to the Trustees and the Department of Education setting out Title and
Address of each and advising of time limits
Role of Teaching staff
 To co-operate with the implementation of this policy
 To take the needs of all students into account in the way in which they select
textbooks, plan and teach their lessons and conduct assessments
 To bring concerns about Special Needs curricular matters and information to
the attention of the Principal, Deputy Principal, Special Needs Teacher
 To keep parents informed through the regular Parent / Teacher Meetings and
School Reports and by meeting parents from time to time as required.
 To appraise this policy with regard to its suitability and the effectiveness of its
implementation and to make recommendations for improvement where
appropriate
Role of Students
 To co-operate fully with the school in the implementations of the policy
 To offer suggestions for improving the service to students with special needs
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Role of Parents
 To support the policy and to co-operate fully with the school in its
implementation
 To bring to the attention of the school authorities any concern they may have
in relation to the school’s provision for the educational needs of their child
 To appraise this policy with regard to its suitability and the effectiveness of its
implantation and to make recommendations for improvement where
appropriate
Policy Considerations
The Board of Management of Kilbeg National School reserves the right of admission
if such admissions contravene Departmental guidelines on class size, etc.
The school will not refuse a child on the basis of ethnicity, special education needs,
disability, traveler status, refugee status, political or religious beliefs, family or social
circumstances, provided the necessary supports are in place in the school. Reference
to Kilbeg Parish in our criteria for enrolment is on the basis of significant financial
contributions and commitments from this Parish to the school.
The school will maintain a list of refused applicants for each class, their place on that
list having been determined under the criteria outlined.
The Board of Management respects parental choice in relation to enrolment, provided
the enrolment criteria are fulfilled.
The Board of Management of Kilbeg National School, in its Policy of
Admissions/Enrolment, respects the rights of the existing school community and the
children already enrolled. Consequently, the Board of Management reserves the right
to determine the maximum number of children in each class, bearing in mind:
 Health & Safety Concerns regarding Staff and Children
 Available classroom space
 Multi-grade classes
 Educational needs of the children
 Presence of children with special needs
 Department of Education & Science class size directives
 Appropriate Supports and Resources are available
 Time of school year
Procedures – Application, Enrolment Criteria & Decision / Appeals
 Failure to fully complete forms may result in refusal to admit a student.
 Further relevant information may be sought at a later stage
 In applying the criteria for enrolment, the school will take into account Gender
Balance Male / Female and limitations in the size of classes
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Admission to the school is, of course, subject to the resources available to the school
including classroom accommodation, class size, teaching resources and financial
resources, and subject to the capacity of the school to provide for the needs of those
who apply for admission. Where the school lacks the necessary resources to meet the
needs of any applicant or student, it will make every effort to secure those resourceswhere
the resources cannot be secured, the school reserves the unfettered right to
refuse admission. It is the responsibility of parents / guardians of any child to inform
the school of any such needs on the enrolment application form for the child’s own
welfare. In this context the school authorities will have equal regard for the welfare
of all the students and their right to an education in an atmosphere that is not
detrimental to their physical, emotional, moral, social or intellectual development.
Failure to fully complete the application form, failure to supply any relevant
information requested by the school or failure to make reasonable arrangements to
meet with the school authorities to discuss the application may result in a child being
refused admission to the school.
Application for immediate admission in the current school year
Pupils Transferring
Pupils other than junior infants wishing to enrol in the school will be registered during
the school year – if they are newly resident in the area. In all other circumstances it is
more suitable for pupils to wait until the beginning of a new term before transferring
between schools.
 Application forms are available from the school secretary
 Failure to fully complete forms will result in refusal to admit the applicant
 The behaviour record of a student in their previous school shall be considered
 The attendance record of a student in their previous school shall be considered
It is a requirement of the Board of Management that information concerning
attendance and the child’s educational progress be communicated between
schools.(Section 28, Education Welfare Act 2000)
Junior Infant Enrolment Procedure
The registration process is initiated on receipt by the school of a completed
application form. This form must be signed and dated by one or both parents or
guardians. Telephone calls or personal school visits concerning enrolment will be
facilitated, but are not in themselves enrolment applications.
Date of application, child’s date of birth, address and telephone contact numbers are
recorded in the School Record of Applications, and the attached acknowledgement
(Appendix 2) together with a copy of this policy is sent to the applicant. The
acknowledgement of an application merely confirms that it will be assessed under the
criteria outlined, and does not confer any further status on that application.
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Entry in the School Record of Applications means that an application will be
considered in early March of the relevant enrolment year, and will be evaluated on the
basis of the criteria outlined in this policy.
Following this evaluation, the Principal will make a recommendation to the Board,
listing proposed enrolments for the forthcoming year. Once an enrolment list is
approved by the Board, all applicants will be notified in writing of the outcome, and if
refused admission will be notified of their entitlement to appeal under Section 29 of
the Education Act 1998.
Please note:
Applications for admission to Junior Infant Class must be made at the very latest by
the end of February of the year in which it is expected that the child will start school.
The Board of Management strongly recommends that applicant children are at least
four years of age on or before April 30 of the school commencement year.
Junior Infant Enrolment Criteria
If the number of children on the Waiting List exceeds the number of places available,
the following prioritising criteria are used:
Priority Criterion
1 Priority is given to brothers and sisters of children already in the
school or who have attended the school in the past. If the class is
over subscribed on the basis of this criterion, then places will be
allocated on the basis of age, starting with the oldest applicant, until
all places are allocated.
2 Families whose primary residence is either
(a) in the immediate areas of Kilbeg Parish, starting closest to the
school and radiating outwards from the school within the Parish or
(b) in Kilbeg Parish within a 2 mile distance by road from the
school. If the class is oversubscribed within the application of this
particular criterion, then the furthest from the school under either (a)
or (b) will be eliminated first.
3 Children of current teaching staff.
4 Children of parents who are past pupils of the school. If the class is
oversubscribed within the application of this particular criterion,
then those whose primary residence is furthest from the school will
be eliminated first.
5 If space is still available, class numbers are completed from the
Waiting List, which is compiled and ordered according to the date
of the original application. The criteria are listed in order of priority
when spaces are allocated under criterion 1 and space is still
available, then criterion 2 comes into play and so on. This
prioritization proceeds until all places have been allocated.
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Criteria for Enrolment to SI to 6m Classes
The following criteria will be applied if there is a surplus of applications for available
places in the Senior Infants to 6 classes.
Priority Criterion
1 Priority is given to brothers and sisters of children already in the school or
who have attended the school in the past.
2 Families whose primary residence is either (a) in the immediate
school areas of Kilbeg Parish, starting closest to the and radiating
outwards from the school within the Parish or (b) in Kilbeg Parish
within a 2 mile distance by road from the school, or who are in the
process of moving to either of these areas.
3 Children of current teaching staff.
4 Children of parents who are past pupils of the school.
All children enrolled are expected to comply with and support the school’s Code of
Behaviour, as well as the school’s designated policies on Curriculum, Organisation
and Management.
Evaluation
The Board of Management will monitor the implementation of all aspects of the
Policy and review and amend the Policy as required, with particular emphasis placed
upon
 Effective management placed on application process
 Clarity and transparency relating to the process
 Applicants informed in good time re the status of their application, particularly
in the case of refusal to enrol
 Positive Parental feedback
Monitoring Procedures
The implementations of this policy will be monitored by the Board of Management at
the appropriate time. It will also be referred by the Principal for consideration by the
full staff at the same time. The Principal will report to the Board of Management
regarding the process of enrolment in December each year and regularly thereafter
until enrolment is complete. Where the Principal refuses admission to any applicant,
by the authority delegated to him by the Board in line with this policy, any such
refusal shall be communicated to the Board at the earliest opportunity.
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Review Procedure
The policy will be reviewed regularly in the light of experience. It will be reviewed
by the full staff and Board of Management every five years. .
Ratified by Board of Management on __________________
Date
Signed__________________________________________
Chairperson, Board of Management
Next review of this policy will occur before or during the school year 2020.